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Westpac 2018 AGM Notice of Meeting

AGM6 November 2018WBCFinancials

Wednesday, 12 December 2018
10:00am (Perth time)

Perth Convention and Exhibition Centre

BelleVue Ballroom

21 Mounts Bay Road

Perth Western Australia 6000

Westpac Banking Corporation

2018 Annual General Meeting

Notice of

Meeting

Westpac Banking Corporation ABN 33 007 457 141Westpac Banking Corporation ABN 33 007 457 141

Westpac
2018 Annual General Meeting

Dear Shareholder

It is my pleasure to invite you to Westpac’s 2018

Annual General Meeting (AGM).

The meeting will be held in the Perth Convention and

Exhibition Centre, on Wednesday, 12 December 2018,

at 10:00am (Perth time). Registration commences

from 9:00am (Perth time). Details of the meeting are

contained in this Notice of Meeting.

The AGM is an opportunity for shareholders to hear

from the Board and the Executive team, to ask

questions about the company and to vote on matters

before the meeting. I hope you will be able to attend.

Our Managing Director and Chief Executive Officer,

Brian Hartzer, and I will both update shareholders on

developments over the year.

If you are unable to attend the AGM, you can view

the meeting via our live webcast or watch a replay at

a time that suits you. The webcast can be found at

www.westpac.com.au/investorcentre. If you cannot

attend and wish to vote, you will need to lodge a

direct vote or appoint a Proxy. The easiest way to

cast a direct vote or appoint a Proxy is online at

vote.linkmarketservices.com/WBC or by scanning

the QR code on the back of the Voting Form and

following the prompts. Methods of voting are

described in detail in this Notice of Meeting.

The Board is always keen to hear from shareholders

and so, if you cannot attend, you can submit a

question prior to the meeting through the voting site

above or by returning the question form included

with this Notice of Meeting. Unfortunately, we will

not be able to respond to all questions submitted,

but I will consider these questions in preparing my

AGM address.

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Westpac

2018 Annual General Meeting

The 2018 AGM agenda will be similar to recent years.

There are items for the accounts, the remuneration

report, the granting of equity to the Managing

Director and Chief Executive Officer and the

re-election of one director. This year we are also

asking shareholders to vote on the appointment of

two new directors, Peter Nash and Anita Fung.

One of our current directors, Peter Hawkins, will retire

from the Board at the conclusion of the 2018 AGM.

As in prior years, we aim to make the event as

accessible as possible, with arrangements for the

mobility impaired, a sign language interpreter and

hearing loop facilities. Details of how to get to the

AGM are set out at the back of this document.

If you elected to receive a hard copy of our Annual

Report and/or our Annual Review and Sustainability

Report, you will receive these in a separate envelope

shortly. These reports will also be available on

our website.

As always, your Board and the Executive team look

forward to meeting with you over light refreshments

at the conclusion of the AGM.

I look forward to welcoming you to the AGM.

Yours sincerely,

Lindsay Maxsted

Chairman

7 November 2018

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Westpac

2018 Annual General Meeting

Notice of Annual

General Meeting

The Annual General Meeting (AGM) of Westpac

Banking Corporation (ABN 33 007 457 141) (Westpac)

will be held in the Perth Convention and Exhibition

Centre, BelleVue Ballroom, at 21 Mounts Bay Road,

Perth, Western Australia 6000, on Wednesday,

12 December 2018, commencing at 10:00am

(Perth time).

Items of Business

1. Financial Reports

To receive and consider the Financial Report, the

Directors’ Report and the Auditor’s Report for the

year ended 30 September 2018.

2. Remuneration Report

To adopt the Remuneration Report for the year

ended 30 September 2018.

3. Grant of equity to Managing Director and Chief

Executive Officer

To approve the grant of shares and performance

share rights to the Managing Director and Chief

Executive Officer (CEO), Brian Hartzer, under

the CEO Restricted Share Plan and Long Term

Variable Reward Plan (together the Plans) in

accordance with the rules of those Plans and on

the terms summarised in the Explanatory Notes in

this Notice of Meeting. Approval is being sought

for all purposes, including ASX Listing Rule 10.14

and sections 200B and 200E of the Corporations

Act 2001 (Cth) (Corporations Act).

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2018 Annual General Meeting

4. Re-election and election of Directors

(a) To re-elect Craig Dunn as a Director.

(b) To elect Peter Nash as a Director.

(c) To elect Yuen Mei Anita Fung (Anita Fung)

as a Director.

By order of the Board of Directors

Timothy Hartin

Group Company Secretary

7 November 2018

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2018 Annual General Meeting

Voting exclusions

Items 2 and 3 – Remuneration Report and

grant of equity to Managing Director and Chief

Executive Officer

Items 2 and 3 are resolutions directly or indirectly

related to remuneration of a member of the Key

Management Personnel (KMP) of Westpac. Westpac’s

KMP are set out in Westpac’s Remuneration Report,

which is included within Westpac’s Annual Report.

The Corporations Act restricts KMP and their closely

related parties from voting in certain circumstances

on such resolutions.

A ‘closely related party’ of a KMP includes a spouse,

dependants and certain other close family members,

as well as any companies controlled by the KMP.

In accordance with these requirements, Westpac

will disregard any votes cast on Items 2 and 3, in any

capacity, by or on behalf of a member of the KMP or

the KMP’s closely related parties. Westpac will also

disregard any votes cast as a Proxy on Items 2 and 3

by any member of the KMP (or their closely related

parties), unless the vote is cast:

•as Proxy for a person entitled to vote, who has

specified the way the Proxy is required to vote on

the Item on the Voting Form; or

•by the Chairman of the AGM as Proxy for a person

entitled to vote, in accordance with an express

authority on the Voting Form to vote undirected

proxies as the Chairman sees fit.

In addition, Westpac will disregard any votes cast

on Item 3, in any capacity, by or on behalf of the

CEO, Mr Hartzer, or any associate of Mr Hartzer

in accordance with the requirements of the

Corporations Act and as applicable, the ASX Listing

Rules. However, Westpac will not disregard a vote

cast by Mr Hartzer or any associate of Mr Hartzer as

Proxy for a person who is entitled to vote, and who

has specified the way the Proxy is required to vote

on the Item on the Voting Form. Mr Hartzer is the

only Director currently eligible to participate in an

employee incentive scheme.

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2018 Annual General Meeting

Conduct of the

Westpac AGM

All Westpac shareholders may attend the AGM and ask

a question. All Westpac shareholders may also vote

on each Item before the AGM subject to the voting

exclusions set out earlier in this Notice of Meeting.

For the purposes of the AGM, a person will be

considered a shareholder if they were registered as

the holder of those shares at 7:00pm (Sydney time)

on Monday, 10 December 2018.

The AGM is an important forum for interaction

between the Board, Executive team and

shareholders. Our AGM is intended to give

shareholders the opportunity to:

•hear from the Chairman and the CEO about the

performance and operations of Westpac;

•consider and vote on the Items before the AGM

(subject to the voting exclusions set out earlier in

this Notice of Meeting); and

•ask questions of the Board and the Auditor. The

Chairman and the CEO will generally answer

questions from shareholders, however some

questions may be referred to the Auditor or to a

senior executive. If appropriate, a response may be

provided as soon as possible after the AGM.

To do this, we will:

•provide shareholders a reasonable opportunity to

ask questions before and during the AGM;

•inform shareholders of the proxy position on each

Item and the manner in which the Chairman of the

AGM will vote available proxies;

•provide sign language and hearing loop facilities;

•provide assistance for people with mobility

restrictions or vision impairment; and

•webcast the AGM live on our website at

www.westpac.com.au/investorcentre.

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Westpac

2018 Annual General Meeting

To assist us to achieve this, we ask that

shareholders:

•follow the instructions of those running the AGM;

•are courteous and respectful to all attending, and

assisting in running, the AGM;

•keep questions to a reasonable length, and not

repeat questions already asked (and answered),

to allow as many shareholders as possible

to participate;

•confine questions to matters being considered at

the AGM and which are relevant to shareholders

as a whole. Questions relating to individual

circumstances can be raised with Westpac or with

our Share Registry (Link Market Services (Link))

representatives who will be available before and

after the AGM. Personal banking matters will be

directed to senior executives who will be available

to assist shareholders; and

•do not photograph, videotape or record the AGM.

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Westpac

2018 Annual General Meeting

How to vote

Submitting a direct vote

Shareholders can vote directly on Items as an

alternative to voting at the AGM in person or by Proxy.

A direct vote can be lodged online or by completing

the direct voting section of the Voting Form and

returning it in accordance with the instructions below.

For your vote to be counted, you must complete

the voting directions for each Item by marking ‘For’,

‘Against’ or ‘Abstain’.

Votes will only be valid for Items marked. No vote will

be counted for the Items left blank.

However, if you leave the Voting Form blank for all

Items, the Chairman of the AGM will be deemed to be

your appointed Proxy for all Items.

By submitting a direct vote, you agree to be bound

by the direct voting rules adopted by the Board.

The direct voting rules are available on the Westpac

website at www.westpac.com.au/investorcentre.

Further instructions on direct voting are available on

the reverse of the Voting Form.

Appointing a Proxy

Shareholders are entitled to appoint up to two

Proxies to attend the AGM on their behalf, and vote

in accordance with their instructions on the Voting

Form. A Proxy need not be a shareholder of Westpac.

Where two Proxies are appointed, each Proxy can

be appointed to represent a specified proportion

or number of a shareholder’s votes. If no number

or proportion of votes is specified, each Proxy may

exercise half of the shareholder’s votes.

If a Proxy is instructed to abstain from voting on an

Item, they must not vote on the shareholder’s behalf,

and any vote cast will not be counted.

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Westpac

2018 Annual General Meeting

If you appoint a Proxy (other than the Chairman of

the AGM) and direct them how to vote, the Chairman

of the AGM must cast those Proxy votes on your

behalf if your Proxy does not do so.

If you appoint the Chairman of the AGM as your Proxy

(or if he is appointed by default), and no direction

is provided in relation to Items 2 or 3, you will be

expressly authorising the Chairman to exercise your

Proxy as the Chairman sees fit in relation to those

Items (even though those Items are connected

directly or indirectly with the remuneration of a

member of Westpac’s KMP). If you wish to appoint

the Chairman of the AGM as Proxy with a direction

as to how to vote on an Item, including Items 2 and

3, you should specify this by completing the ‘For’,

‘Against’ or ‘Abstain’ boxes on the Voting Form. The

Chairman of the AGM intends to vote all available

Proxies in favour of all Items.

If you appoint a Director (other than the Chairman)

or another member of Westpac’s KMP or their closely

related parties as your Proxy, you must specify how

they should vote on Items 2 and 3 by completing the

‘For’, ‘Against’ or ‘Abstain’ boxes on the Voting Form.

If you do not, your Proxy will not be able to exercise

your vote for that Item.

Shareholders are encouraged to direct their Proxies

on how to vote. If a Proxy is not directed how to vote,

the Proxy may vote, or abstain, as they see fit (subject

to the voting exclusions set out earlier in this Notice

of Meeting). Should any new Items be proposed at

the AGM, a Proxy may vote on those Items as they

see fit.

Further instructions on appointing Proxies are

available on the reverse of the Voting Form or online

at vote.linkmarketservices.com/WBC.

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Westpac

2018 Annual General Meeting

Submitting a Voting Form

Voting Forms can be submitted in the following ways:

Online – at vote.linkmarketservices.com/WBC.

Follow the prompts and have your Shareholder

Reference Number (SRN) or Holder Identification

Number (HIN) available.

QR Code – using a mobile device you can scan the

QR code on the back of the Voting Form. To scan the

QR code you will need a QR code reader app that can

be downloaded for free on your mobile device. You

will also need your SRN or HIN and the postcode for

your shareholding.

Email – you can scan and email a completed Voting

Form (together with any authority under which a

Voting Form is signed, or a certified copy of that

authority) to vote@linkmarketservices.com.au.

By post, hand or facsimile – completed Voting Forms

(together with any authority under which a Voting

Form is signed, or a certified copy of that authority)

may be posted to Link Market Services Limited,

Locked Bag A6015, Sydney South NSW 1235, using

the enclosed return envelope; or hand delivered to

Link Market Services Limited at 1A Homebush Bay

Drive, Rhodes NSW 2138; or sent by facsimile to

(+61 2) 9287 0309.

All Voting Forms must be received (either online

or by post) by 10:00am (Perth time) on Monday,

10 December 2018.

Corporate representatives

A corporation which is a shareholder, or which has

been appointed a Proxy, may appoint an individual

to act as a representative to vote at the AGM. The

appointment must comply with section 250D of the

Corporations Act. The representative should bring to

the AGM evidence of his or her appointment unless it

has previously been provided to Link.

Voting by poll

Voting on Items at the AGM will be conducted by

poll. Further details on the poll will be provided at

the AGM.

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Westpac

2018 Annual General Meeting

Explanatory notes

Item 1: Financial Reports

This Item relates to Westpac’s Financial Report,

Directors’ Report and Auditor’s Report (the

Reports) for the year ended 30 September 2018.

This Item does not require a formal resolution and

so no vote will be held. However shareholders will

be given an opportunity to ask questions on the

Reports. The Reports are in Westpac’s 2018 Annual

Report and can be accessed on our website at

www.westpac.com.au/investorcentre.

Item 2: Remuneration Report

Shareholders are asked to adopt Westpac’s

Remuneration Report for the year ended

30 September 2018. This report is included in

Westpac’s 2018 Annual Report and is available at

www.westpac.com.au/investorcentre.

The Remuneration Report outlines Westpac’s

remuneration strategy and objectives and provides

details of Board and KMP remuneration received

during the year. Westpac’s remuneration strategy is

designed to attract and retain talented employees

that will drive superior results and build the long term

value of Westpac. At the same time, remuneration has

been designed to ensure these results are delivered

sustainably while adhering to sound risk management

and governance principles. A key part of the

remuneration strategy is a requirement for KMPs to

hold a significant portion of their wealth in Westpac

shares to create strong alignment with the interests

of shareholders.

Westpac’s remuneration strategy for Non-executive

Directors is to remunerate them appropriately for

their time, expertise and insight into strategic, risk

and governance issues, and to ensure Westpac

is able to attract and retain high quality and

experienced Directors.

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Westpac

2018 Annual General Meeting

Westpac values shareholder feedback and, while

the vote on this Item is non-binding (under the

Corporations Act), the Board will take the outcome

of the vote into account when considering future

remuneration policies.

A voting exclusion applies to this Item, as set out

earlier in this Notice of Meeting.

The Board unanimously recommends

shareholders vote in favour of adopting the

Remuneration Report.

The Chairman of the AGM intends to vote all

available proxies in favour of this Item.

Item 3: Grant of Equity to Managing Director

and Chief Executive Officer

Shareholders are asked to vote on whether the CEO,

Brian Hartzer, should receive equity as part of his 2019

financial year remuneration, rather than solely cash.

The grant of securities is consistent with Mr Hartzer’s

employment agreement, the CEO Restricted Share

Plan (CEO RSP) and CEO Long Term Variable

Reward Plan (CEO LTVR)

1

which were supported by

shareholders at prior AGMs. Under the ASX Listing

Rules, the issue of securities must be approved by

shareholders for each equity grant.

The Board believes the CEO’s interests should

be closely aligned to the long-term interests of

shareholders. Accordingly, the Board believes the

CEO should maintain a substantial shareholding in

Westpac and receive part of his remuneration in the

form of equity that only vests if certain conditions or

hurdles are achieved.

It is proposed that equity grants to Mr Hartzer be

made up of two elements:

1. Under the CEO RSP, half of Mr Hartzer’s short-

term variable reward (STVR) would be deferred

into restricted shares that may vest if he remains

with Westpac or in other limited circumstances

1 The CEO LTVR was previously referred to as the CEO Long Term

Incentive Plan (LTIP).

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2018 Annual General Meeting

discussed below. These restricted shares would

vest in two equal tranches over two years.

2. Under the CEO LTVR, long-term variable

reward (LTVR) would be allocated in the form

of performance share rights which may vest

if certain hurdles are met over a four year

performance period.

An overview of these Plans is provided below.

1. Overview of the CEO RSP and CEO LTVR

The CEO RSP and CEO LTVR were established to

provide deferred STVR and LTVR awards to our

CEO. The terms of the CEO RSP and CEO LTVR

were determined by the Board in accordance

with Mr Hartzer’s employment agreement and,

consistent with our remuneration strategy, have

been designed to link Mr Hartzer’s remuneration

to sustained long-term value for shareholders. The

Plans are considered appropriate as they:

•place a high proportion of Mr Hartzer’s

remuneration at risk because certain

performance goals and hurdles must be

achieved to receive any value;

•align Mr Hartzer’s remuneration outcomes with

the interests of shareholders; and

•ensure Mr Hartzer’s remuneration is competitive

and aligned with market remuneration in the

financial services industry.

Each year, the Board determines Mr Hartzer’s

STVR target opportunity. The STVR award

Mr Hartzer is actually granted is determined by

the Board at the end of each financial year based

on a range of factors including Mr Hartzer’s

performance against a balanced scorecard of

financial and non-financial objectives. The STVR

award will range between 0% and 150% of the

STVR target. The Board currently requires that

50% of any STVR award be deferred under the

CEO RSP. This approach would see Mr Hartzer

receive restricted shares that subsequently vest in

two equal tranches over the following two years.

The Board retains the discretion to determine the

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2018 Annual General Meeting

portion of any STVR award that is deferred and

the terms of any deferral.

Each year, under the CEO LTVR, Westpac may

grant performance share rights to Mr Hartzer.

The CEO LTVR award will vest after four years

subject to certain performance hurdles being met.

These hurdles are based on a peer-weighted Total

Shareholder Return (TSR) index and Westpac’s

average cash Return on Equity (ROE). Mr Hartzer

is entitled to one Westpac ordinary share for each

vested performance share right.

2. Why is shareholder approval being sought?

Under the CEO RSP and LTVR, the Board decides

whether shares awarded will be acquired on-

market or issued by Westpac. In order to retain

flexibility to issue shares under either the CEO

RSP and/or the CEO LTVR, shareholder approval

is being sought under ASX Listing Rule 10.14

which requires shareholder approval if a director

is issued securities under an employee incentive

scheme. If shareholder approval is not obtained,

Mr Hartzer’s deferred STVR and LTVR will be

delivered in cash.

Shareholder approval is also being sought for

the purposes of sections 200B and 200E of the

Corporations Act for termination benefits that

may be given to Mr Hartzer in connection with

the deferred STVR and LTVR awards covered by

Item 3. If approved, Mr Hartzer will be entitled to

receive benefits arising through these awards on

termination of employment (subject to various

conditions), in addition to any other termination

benefits that may be provided to him, without

further shareholder approval. It is intended that

this approval will remain valid during the life of

securities granted in relation to Item 3.

Further details of Mr Hartzer’s remuneration

package and performance hurdles for

Westpac’s 2018 financial year are set out

in the Remuneration Report in Westpac’s

2018 Annual Report, which is available at

www.westpac.com.au/investorcentre.

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2018 Annual General Meeting

3. CEO RSP – 2019 STVR award

Mr Hartzer’s 2019 STVR target is $2,686,000.

Once Mr Hartzer’s 2019 STVR award has been

determined by the Board (which will be assessed

at the end of the 2019 financial year), 50% will be

delivered in cash and 50% as restricted shares

under the CEO RSP.

Half of Mr Hartzer’s deferred STVR will be

restricted for one year from the commencement

of the restriction period (1 October 2019) and the

remainder will be restricted for two years.

If new shares are issued by Westpac to satisfy

this obligation, the number of restricted shares

Mr Hartzer receives will be determined by dividing

the dollar value of his deferred STVR by the

market price (being the volume weighted average

market price of Westpac’s ordinary shares, as

traded on the ASX in the five trading days up to

and including the day before the award is made).

If Westpac acquires shares on-market to satisfy

this obligation, the market price is the average

purchase price of the shares.

Example: Assuming Mr Hartzer is awarded 100%

of his 2019 STVR target for his 2019 financial year

performance, he would be entitled to $2,686,000.

Half of that (i.e. $1,343,000) would be paid in cash

and the other half would be delivered as restricted

shares. Assuming a market price of $27.00 per

share, 49,740 restricted shares would be granted

to Mr Hartzer in December 2019. Subject to

meeting the conditions of the restricted shares

(including continuous service and malus), half

of the restricted shares would be released to

Mr Hartzer on 1 October 2020, while the other half

would be released on 1 October 2021. This is an

indicative example as actual STVR will depend on

the CEO’s award and the market price of Westpac

shares at the time of the grant.

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2018 Annual General Meeting

4. CEO LTVR – 2019 LTVR award

The Board has determined that Mr Hartzer will

receive a 2019 LTVR award comprising a grant of

227,338 performance share rights under the CEO

LTVR, to the value of $2,528,000. The number

of performance share rights to be granted to

Mr Hartzer was determined by dividing the dollar

value of the award by the notional value of the

performance share rights at the start of the

performance period (being 1 October 2018).

Performance share rights will be granted in

two tranches of equal value. One tranche will

be subject to a TSR performance hurdle and

the other will be subject to a ROE performance

hurdle. The notional value of TSR-hurdled

performance share rights is $11.12 and the notional

value of ROE-hurdled performance share rights

is $11.12.

The notional values of the TSR-hurdled and ROE-

hurdled performance share rights were calculated

by an independent valuer, taking the market price

of Westpac shares at the start of the performance

period, and using a Monte Carlo pricing model.

This methodology is applied consistently across

all Westpac executives who receive performance

share rights.

Under the CEO LTVR, performance hurdles must

be satisfied before performance share rights can

vest (except in limited circumstances such as

death or total and permanent disablement, as

explained below). There is no re-testing of either

the TSR hurdle or ROE hurdle. If no performance

share rights vest, the value of the award will

be $0.

Example: For illustrative purposes, the face value

of the 2019 CEO LTVR performance share rights

was $5,958,529 (based on the five day volume

weighted average price of Westpac’s shares

traded on the ASX in the week up to 30 October

2018). This face value assumed that Westpac

achieved the maximum result for its performance

hurdles and so 100% of the share rights vested.

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2018 Annual General Meeting

In 2018, the application of the performance

hurdles resulted in 0% of the LTVR award vesting.

(a) TSR-hurdled performance share rights

The relative TSR performance hurdle

measures Westpac’s TSR against a

composite TSR index comprising the top

ten Australian financial services companies

(other than Westpac).

50% of the composite TSR index is weighted

to the three other major banks and 50% is

weighted to the remaining seven financial

services companies.

The composite TSR index is calculated by

multiplying each peer company’s TSR for

the four year performance period by its

weighting, and then adding together the

results of those ten calculations.

Westpac’s TSR for the four year period is then

compared to the composite TSR index.

For 50% of the TSR tranche to vest, Westpac’s

TSR must at least equal the composite TSR

index. For 100% of the TSR tranche to vest,

Westpac’s TSR must exceed the TSR of

the composite index by an additional 21.55

(reflecting an extra 5% compound annual

growth in TSR over the four year period).

Vesting will occur on a straight line basis in

between these two points.

(b) ROE-hurdled performance share rights

The ROE performance hurdle measures the

average cash earnings return on average

ordinary equity (Average Cash ROE) over the

three year performance period.

For the 2019 grant, the performance share

rights are tested against the performance

hurdles on the third anniversary of the

commencement of the performance period.

If Westpac’s Average Cash ROE is at or above

14%, 100% of the ROE-hurdled performance

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2018 Annual General Meeting

share rights awarded to Mr Hartzer will

qualify for vesting. If Westpac’s Average

Cash ROE is equal to 13%, 50% of the ROE-

hurdled performance share rights awarded

to Mr Hartzer will qualify for vesting. If

Westpac’s Average Cash ROE is between

13% and 14%, the number of ROE-hurdled

performance share rights eligible for vesting

will increase on a straight line basis between

50% and 100%.

Westpac shares will be allocated to Mr Hartzer

if the ROE performance hurdle is satisfied. The

ROE-hurdled performance share rights that

qualify for vesting as noted above will vest on

the fourth anniversary of the commencement

of the performance period.

5. Cessation of employment

5.1 Deferred STVR

Subject to the Board’s discretion, all unvested

restricted shares lapse when Mr Hartzer’s

employment with Westpac ceases, except

where the cessation of his employment:

•is due to death, or total and permanent

disablement; or

•occurs in certain circumstances (such as a

change of control).

Unvested restricted shares held by Mr Hartzer

will vest if his employment ceases for any of

the above reasons.

Unvested restricted shares will be forfeited if

Mr Hartzer is terminated for misconduct.

If, in the Board’s opinion, Mr Hartzer has

acted fraudulently or dishonestly, or is

in material breach of his obligations, his

restricted shares (whether or not vested)

that are subject to a holding lock under the

CEO RSP will be forfeited, unless the Board

determines otherwise.

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2018 Annual General Meeting

The Board may in certain circumstances also

adjust the number of unvested restricted

shares downwards, or to zero (in which case

they will lapse). This may occur in order

to respond to significant misconduct by

Mr Hartzer which may result in significant

financial and/or reputational impact

to Westpac.

5.2 LTVR

Subject to the Board’s discretion, all unvested

performance share rights lapse when

Mr Hartzer’s employment with Westpac

ceases, except where the cessation of

his employment:

•is due to his death, or total and permanent

disablement; or

•occurs in certain circumstances (such as

a change of control where certain other

conditions are met).

Unvested performance share rights held by

Mr Hartzer will vest if his employment ceases

for any of the above reasons.

If, in the Board’s opinion, Mr Hartzer has acted

fraudulently or dishonestly, or is in material

breach of his obligations, the Board may

determine that his unvested performance

share rights under the CEO LTVR will lapse.

The Board may in certain circumstances also

adjust the number of unvested performance

share rights downwards, or to zero (in which

case they will lapse). This may occur in order

to respond to significant misconduct by

Mr Hartzer which may result in significant

financial and/or reputational impact

to Westpac.

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2018 Annual General Meeting

5.3 Termination benefits

Early vesting of Mr Hartzer’s deferred STVR

and LTVR awards in the circumstances

outlined above may amount to the giving of

a termination benefit.

The Board also has discretion in relation

to performance share rights and unvested

restricted shares where Mr Hartzer ceases

employment under certain circumstances

that do not involve serious misconduct. This

discretion enables the Board to vest or leave

the performance share rights on foot, subject

to the performance hurdles.

In relation to the deferred STVR awards,

the discretion enables the Board to leave

unvested restricted shares on foot and vest

on the expiry of the full term stated in the

CEO RSP.

The Board may determine to exercise

discretion in relation to STVR and LTVR

awards in circumstances where Mr Hartzer’s

employment ceases without fault on his

part. In determining whether to exercise

discretion, the Board will take into account

all relevant circumstances, which may include

Mr Hartzer’s (and Westpac’s) performance

against applicable performance hurdles at

the date of cessation, as well as Mr Hartzer’s

individual performance and the period that

has passed from the date of grant to the date

of cessation.

The value of termination benefits that may

be given to Mr Hartzer by reason of early

vesting of any of his 2019 deferred STVR and

LTVR awards or the exercise of the Board’s

discretion that his unvested restricted shares

and performance share rights will not lapse,

cannot be determined in advance. This is

because, in addition to the factors listed

above, the value at the date of cessation of

employment will also depend upon:

22
Westpac

2018 Annual General Meeting

•the number of securities initially granted as

part of a deferred STVR or LTVR award;

•the date when, and circumstances in which,

Mr Hartzer ceases employment;

•Westpac’s share price at the date of vesting;

and

•the number of unvested securities held by

Mr Hartzer at the time of cessation.

6. Further information

(a) No loans are, or will be, granted to Mr Hartzer

in connection with participation in either the

CEO RSP or the CEO LTVR.

(b) Details of shares issued under the CEO RSP

and performance share rights granted under

the CEO LTVR will be published in each

Annual Report relating to the period in which

the securities were issued. The Annual Report

will note that approval for issue of those

securities was obtained under ASX Listing

Rule 10.14.

(c) Mr Hartzer is the only Director of Westpac

entitled to participate in the CEO RSP and

the CEO LTVR. If shareholders vote in favour

of Item 3, no additional person who becomes

entitled to participate in the CEO RSP or the

CEO LTVR will participate until approval is

obtained under ASX Listing Rule 10.14.

(d) Mr Hartzer is not permitted to trade in

securities received under the CEO RSP or

CEO LTVR until they have vested. After

vesting, trading must comply with Westpac’s

Securities Trading Policy. Restricted shares

carry dividend and voting rights during the

restriction period. Performance share rights

do not receive dividends and do not have

voting rights.

(e) If shareholder approval is obtained, the

issue of restricted shares and performance

share rights (and the shares underlying

the performance share rights) will be

23
Westpac

2018 Annual General Meeting

approved for the purposes of all applicable

requirements, including sections 200B and

200E of the Corporations Act and ASX Listing

Rule 10.14.

(f) Westpac will issue the restricted shares in or

about December 2019 and performance share

rights in December 2018, and in any event, no

later than three years after the AGM.

(g) Mr Hartzer was awarded 47,384 shares under

the FY17 CEO RSP with a value of $1,490,730

and 197,654 share rights under the FY18 CEO

LTVR with a value of $2,528,000.

Further information on the CEO RSP and CEO

LTVR is available in the Remuneration Report.

Details on the voting exclusion which applies

to this Item can be found earlier in this Notice

of Meeting.

The Board (other than Mr Hartzer) unanimously

recommends shareholders vote in favour of

Item 3.

The Chairman of the AGM intends to vote all

available proxies in favour of this Item.

Item 4: Re-Election and Election of Directors

Mr Peter Hawkins is retiring from the Board in

accordance with the Constitution and is not seeking

re-election.

Mr Craig Dunn is retiring by rotation at this meeting

in accordance with the Constitution and is offering

himself for re-election.

Mr Peter Nash joined the Board on 7 March 2018 and

is offering himself for election.

Ms Anita Fung joined the Board on 1 October 2018

and is offering herself for election.

24
Westpac

2018 Annual General Meeting

(a) Craig Dunn

BCom, FCA, Age 55

Mr Dunn has been an

independent Non-executive

Director of Westpac since

June 2015.

Mr Dunn has more than

20 years’ experience in financial

services, including as CEO of

AMP Limited from January

2008 to December 2013.

Mr Dunn was previously a Director of Financial

Literacy Australia Limited and a Board member

of the Australian Japanese Business Cooperation

Committee and the New South Wales

Government’s Financial Services Knowledge

Hub, and former Chairman of the Investment and

Financial Services Association (now the Financial

Services Council). He was also a member of

the Financial Services Advisory Committee, the

Australian Financial Centre Forum, the Consumer

and Financial Literacy Taskforce and a Panel

member of the Australian Government’s Financial

System Inquiry.

Mr Dunn is currently the Chairman of the

International Standards Technical Committee on

Blockchain and Distributed Ledger Technologies

(ISO/TC 307) and the Co-chair of the Australian

Government’s Fintech Advisory Group. Mr Dunn

is a Board member of Jobs for New South Wales,

a member of each of the ASIC External Advisory

Panel and the New South Wales Government’s

Quantum Computing Fund Advisory Panel and a

consultant to King & Wood Mallesons.

Mr Dunn is also currently the Chairman of Stone

and Chalk Limited (retiring effective 27 November

2018) and the Australian Ballet, a Director of

Telstra Corporation Limited and a member of the

Australian Government’s Fintech Advisory Group.

Mr Dunn does not have a relationship with

Westpac, other than as a Director, as a customer

25
Westpac

2018 Annual General Meeting

and as a shareholder. Mr Dunn does not have a

relationship with any other Director.

Mr Dunn is the Chairman of the Board

Remuneration Committee and a member of

each of the Board Risk & Compliance and Board

Nominations Committees.

The Board considers Mr Dunn to be an

independent director.

The Board (other than Mr Dunn) unanimously

recommends shareholders vote in favour of the

re-election of Mr Dunn to the Board.

The Chairman of the AGM intends to vote all

available proxies in favour of this Item.

(b) Peter Nash

BCom, FCA, F Fin, Age 56

Mr Nash has been an

independent Non-executive

Director of Westpac since

7 March 2018.

Mr Nash was a Senior Partner

with KPMG until September

2017, having been admitted

to the partnership of KPMG

Australia in 1993. He most

recently served as the National Chairman of

KPMG Australia from 2011 until August 2017, where

he was responsible for the overall governance

and strategic positioning of KPMG in Australia.

In this role, Mr Nash also served as a member of

KPMG’s Global and Regional Boards. Mr Nash’s

previous positions with KPMG included Regional

Head of Audit for Asia Pacific, National Managing

Partner for Audit in Australia and Head of KPMG

Financial Services.

Mr Nash has worked in geographically diverse and

complex operating environments providing advice

on a range of topics including business strategy,

risk management, internal controls, business

processes and regulatory change. Mr Nash has

also provided financial and commercial advice to

26
Westpac

2018 Annual General Meeting

many Government businesses at both a Federal

and State level. Mr Nash is a former member

of the Business Council of Australia and its

Economic and Regulatory Committee.

Mr Nash is a Board member of the Koorie

Heritage Trust and Migration Council Australia

and is an Advisory Board member of the

University of Melbourne Centre for Contemporary

Chinese Studies.

Mr Nash is Chairman of Johns Lyng Group Limited

and a Director of Reconciliation Australia Limited

and Golf Victoria Limited.

Mr Nash does not have a relationship with

Westpac, other than as a Director, as a customer

and as a shareholder. Mr Nash does not have a

relationship with any other Director.

Mr Nash is a member of the Board Audit and

Board Risk & Compliance Committees.

The Board considers Mr Nash to be an

independent director.

The Board (other than Mr Nash) unanimously

recommends shareholders vote in favour of the

election of Mr Nash to the Board.

The Chairman of the AGM intends to vote all

available proxies in favour of this Item.

(c) Anita Fung

BSocSc, MAppFin, Age 57

Ms Fung has been an

independent Non-executive

Director of Westpac since

1 October 2018.

Ms Fung has over 30 years’

experience in the banking

industry including 19 years

at HSBC. During her time at

HSBC, Ms Fung held a number

of senior management roles including Group

General Manager, HSBC Group and most recently

as the Chief Executive Officer, Hong Kong from

27
Westpac

2018 Annual General Meeting

2011–2015. Prior to joining HSBC, Ms Fung held

various positions at Standard Chartered Bank in

its Treasury and Capital markets business.

Ms Fung is a former Chairman of HSBC Global

Asset Management (Hong Kong) Limited and a

former Director of each of HSBC Bank (China)

Company Limited, Hang Seng Bank Limited and

Bank of Communications Co., Ltd. Ms Fung is also

a former Chairman of the Hong Kong Association

of Banks and was previously a Board Member of

the West Kowloon Cultural District Authority.

Ms Fung is currently a Director of each of Hong

Kong Exchanges and Clearing Limited, China

Construction Bank Corporation and Hang

Lung Properties Limited. Ms Fung is also an

Independent Non-executive Member of the

Airport Authority Hong Kong Board.

Ms Fung was awarded the Bronze Bauhinia Star in

2013 for her contributions to the development of

the banking industry in Hong Kong.

Ms Fung does not have a relationship with

Westpac, other than as a Director. Ms Fung does

not have a relationship with any other Director.

Ms Fung is a member of the Board Risk &

Compliance Committee and Westpac’s Asia

Advisory Board.

The Board considers Ms Fung to be an

independent director.

The Board (other than Ms Fung) unanimously

recommends shareholders vote in favour of the

election of Ms Fung to the Board.

The Chairman of the AGM intends to vote all

available proxies in favour of this Item.

28
Westpac

2018 Annual General Meeting

Attending the AGM

Location Perth Convention and Exhibition Centre

BelleVue Ballroom

21 Mounts Bay Road

Perth Western Australia 6000

The Perth Convention and Exhibition Centre is in the

City of Perth, next to the Swan River. The venue is

close to bus and train stations and a ferry wharf, it

has access for taxis and its own car park. For more

information on the Perth Convention and Exhibition

Centre visit www.pcec.com.au.

How to get there

By car

The Perth Convention and Exhibition Centre

provides casual parking. Entry is via Mill Street,

Mounts Bay Road or the Riverside Drive exit on

the Mitchell Freeway. Access to the Level 1 Plaza

area is from Mill Street or Mounts Bay Road.

Information on City of Perth parking is available at

www.cityofperthparking.com.au.

By taxi

Taxis can drop passengers directly in front of the

Perth Convention and Exhibition Centre at the

designated Cab Spot Location. On departure, the

Perth Convention and Exhibition Centre provides

a taxi phone located at the Plaza Entry doors on

Level 1. The Cab Spot number is 1088.

By train

Elizabeth Quay train station, located on William

Street, is the closest train station to the Perth

Convention and Exhibition Centre and services

the Mandurah and Joondalup Railway Lines. Other

train stations within close proximity include the

Perth Underground station located on the corner of

William Street and Murray Street Mall (also servicing

29
Westpac

2018 Annual General Meeting

Swan River

MOUNT ST





S

T


MILL ST

SPRING ST

QUEEN ST


Trinity

Arcade

Piccadilly

Arcade

Forrest

Place

London

Court

Plaza

Arcade


BARRACK ST


MITCHELL FREEWAY


S

T

ST GEORGES TCE


Shafto Lane

Carillion

Arcade

MOUNTS BAY RD



PCEC

PERTH

UNDERGROUND

WELLINGTON ST

BUS STATION

PERTH

STATION

ELIZABETH QUAY

BUSPORT

ELIZABETH QUAY

TRAIN STATION

ELIZABETH QUAY

FERRY TERMINAL

BARRACK ST

JETTY

HOWARD ST

WILLIAM ST

Sherwood Court

HAY ST

MURRAY ST

WELLINGTON ST

Wolf Lane

KING ST

MILLIGAN ST

ELDER ST

RIVERSIDE DRIVE

the Mandurah and Joondalup Railway Lines) and

Perth station located on Wellington Street which is

across from Forrest Place (servicing the Armadale-

Thornlie Railway Line, Fremantle Railway Line and

the Midland Railway Line). Perth Underground

Station and Perth Station are connected by an

underground walkway. Timetables are available at

www.transperth.wa.gov.au.

By bus

Elizabeth Quay Busport is located on Mounts Bay

Road and is the closest to the Perth Convention and

Exhibition Centre. Many bus services depart and

arrive at this busport, including the free CBD ‘Blue

and Green CAT’ service. Another major busport is

Wellington Street Bus Station located next to Perth

Station on Wellington Street. Timetables are available

at www.transperth.wa.gov.au.

30
Westpac

2018 Annual General Meeting

By ferry

A ferry service operates across the Swan River

between Elizabeth Quay Jetty (Perth) and Mends

Street Jetty (South Perth). Elizabeth Quay Jetty

is a short walk to the Perth Convention and

Exhibition Centre. Timetables are available at

www.transperth.wa.gov.au.

Further information about travel to the

venue and parking can be found at

https://www.pcec.com.au/visit/getting-around/

or by calling (+61 8) 9338 0300. For public

transport information and timetables visit

www.transperth.wa.gov.au or call 13 62 13.

Venue security

Security arrangements will be in place at the venue,

including bag searches prior to AGM entry.

Cloakroom facilities

A cloakroom is available at the venue’s customer

service desk and is located on the second floor.

Webcast

For those shareholders unable to attend

in person, the AGM will be webcast live at

www.westpac.com.au/investorcentre and an archive

of the AGM will also be subsequently available.

Further information

For further information regarding the Westpac AGM,

please contact Link on (+61) 1800 804 255 (toll free

within Australia).

31
Westpac

2018 Annual General Meeting

The Westpac Group 2018 Notice of Meeting is

printed on PEFC certified paper. Compliance with the

certification criteria set out by the Programme for the

Endorsement of Forest Certification (PEFC) means

that the paper fibre is sourced from sustainable forests.

NOM2018 1018Westpac Banking Corporation ABN 33 007 457 141

Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.

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